Last Updated: 31st July 2022
To understand your personal data rights, please refer to the ICO website for more inforrmation.
1. Who We Are
2. Personal data that we collect
The information we collect from you when registering, or as part of an online service is exclusively for the use of MinamiCon. This includes your email address and your first and last names. Please be assured that we do not share your personal details with any other company without your consent.
2.1 Membership Data
When you apply for or buy a membership (or memberships) via MinamiCon pre-registration or online, your name, date of birth, address, email and contact number will be stored in our Registration system. Contact details are used for communicating key information regarding the convention such as an early preview of the convention schedule. We also use them to confirm identity when you arrive at the convention. Registrants who are unable to attend the convention may have their con packs sent to them.
As MinamiCon allows Under-18 attendees, we need your date of birth to run age checks for certain events at the convention. We also need to verify potential guardians for Under-18 attendees at the convention.
When applying for a membership, you also have the option to withhold your name from the publicly available membership list. If requested, your first and last name will be kept private and only your badge name will be shown in the membership list.
2.2 Masquerade Entries
If you register to be an entrant at the MinamiCon masquerade, your name and email will be required for contact purposes so that we can arrange the masquerade ceremony. Your details will be stored in our Masquerade Entry system.
2.3 Event Proposal Submissions
If you submit an event proposal for MinamiCon, your name and email will be required for contact purposes so that we can discuss and schedule your submission. Your details will be stored in our Event Proposal Submissions system.
3. Third Parties
4. Where and how is your data stored
5. How long will we store your personal data
We may store your personal data till the date of the next MinamiCon so that we may process any applied discounts for volunteers and event organisers. Once we are confident we have processed all necessary discounts, we will delete your data from our database.
6. Access to your Personal Information
You are entitled to view, amend, or delete the personal information that we hold. Email your request to our Registration Officer via our Contact Form