Terms & Conditions

Membership

In purchasing a membership at MinamiCon, you thereby enter an agreement with the organising committee of MinamiCon. The terms of the agreement are as per listed here.

A membership will gain the member registrant entry to the convention and all age permitted events. Membership badges are on available for collection at the convention. The membership is only valid for the duration of the convention, based on the convention schedule, for the year it was purchased for.

Membership data

In registering with MinamiCon, you have agreed to having your data and data belonging to members of your registered group stored by us for as long as required. Refer to our Privacy Policy for more details.

Registration Identification

MinamiCon requires proof of identity and age for membership verification purposes. As such, a valid form of identification must be presented to the registration staff at the convention. Only the following forms of identifications are currently recognised:

  • A valid passport
  • A current full/provisional driving license
  • Credit/Debit Card
  • Citizen Card
  • Official Student or College Card
  • ProveIT Age Card
  • A Ministry of Defence Form 90 (Defence Identity Card)
  • Recent bank statement showing your con registration address
  • Recent utility/council bills showing your con registration address
  • Rent Book
  • NHS Medical Card
  • Young Persons Railcard

Additional Con Entry Requirements Due To Covid-19

All attendees and staff must be fully vaccinated, or have a valid medical or age-related reason why that is not possible. We will be checking proof of vaccination status at registration, and unfortunately we will not be able to admit anyone without it. For attendees for whom vaccination is not possible for the reasons given above, we will require documentation confirming this, and official confirmation of a negative COVID-19 test result not more than three days before the event. If this applies to you, please contact us prior to the event so that we can provide further details. As with vaccination status, it will not be possible to admit anyone without this documentation.

In the event you are unfortunately unable to attend due to a positive Covid test, we will make sure you still get your con pack and badge by post after the event. An opportunity for advance registration for next year at a discount - the exact level will be determined after the event. Please understand that whilst we are aiming to make this as fair as possible for anyone caught out by circumstances outside their control, we cannot make a definitive decision until after the con.

Cancellation and Refund Policy

Although we hope you never need to, you can cancel your membership for MinamiCon. If you cancel at least 8 weeks before the Con you will get a full refund less a £5 handling fee. If you cancel between 4 to 8 weeks before the Con then there is a £15 fee. No refund will be given within 4 weeks of the Con.

For cancellations and refunds, please email our Registration Officer via our Contact Form quoting your membership number and name.

Membership Transfers

You can also transfer your membership to someone else. This can be done up to 1 week before the convention for a set fee of £5.00 payable by the new attendee. All membership transfers are subject to the approval of the Registrations Officer.

For transfers, please email our Registration Officer via our Contact Form quoting your membership number and name.

Duplicate Memberships

Each individual may only hold a single membership entry in their name. In the event an individual has registered and paid for more than one membership, their additional memberships will be refunded.

Membership Violations

All members are expected to behave in a lawful manner at the convention. If any member is found engaging in anti-social behaviour, the MinamiCon committee reserves the right to revoke their membership.

MinamiCon Animal Policy

No animals of any kind, with the exception of registered assistance dogs, are permitted in the convention event rooms.

Animals in public areas of the hotel or guest rooms are subject to the hotel's policy on pets (see https://help.accor.com/s/article/are-dogs-and-cats-allowed for more details).

For the safety of all involved, however, we would like to kindly ask that any pets in the public areas of the hotel be kept away from the corridors and entrances leading to convention areas, as these are often crowded and used for moving heavy equipment.